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Password protect a Microsoft Office document – Quick tip

Password protect a Microsoft Office document - How to

This quick tip shows you how to password protect a Microsoft Office document.

When we talk about Office, we mean Word, Excel, and PowerPoint. Overall, these are the three main apps people use in the Office family. And, the password protection process is the same for all three apps.

Steps on how to password protect a document in Office

Follow the steps below to protect a document in Office.

Save As dialog box.

Press F12 (function key 12) to open the Save As dialog box. Likewise, you can select File, then Save As from the main menu.

  1. From the Save As dialog box, enter a file name.
  2. Click Tools.
  3. Select General Options... from the dropdown menu.

After that, the General Options dialog box opens.

General Options dialog boxes to password protect an Office document

Below are the general option dialog boxes for PowerPoint, Word, and Excel. On your system, they may look different. However, the process is the same.


General Options for PowerPoint


General Options for Word


General options from the Save As dialog box

  1. Here, you can enter a Password to open. In addition, you can specify a Password to modify the document.
  2. After you enter your password(s), click OK.

The Confirm Password dialog box opens.

Confirm Password dialog box

  1. Reenter your password.
  2. Click OK.

If you also entered a password to modify, then you may also need to reenter that password to proceed.

Final step to password protect a document

  1. Click Save.

Test it out

So, that is all to it. We are not finished yet. Now, we need to test it to see if it works. The way we do that is by closing the document and reopening it.

Password prompt upon opening an Office document.

When you close and reopen the document, do you receive a prompt asking for your password? That is the prompt to reopen.

Enter your password and press OK.

If you set a password to modify, then you will need to enter that password also. After that, you should be set to go.


Were you successful? If not, then give it another shot. Enjoy!

Password protect a Microsoft Office document - How to
by Excel Effects :: November 8, 2020

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